Registrar Office

The Office of the Registrar is the steward of official student academic records and is responsible for the accuracy, integrity, and security of those records under the Family Educational Rights and Privacy Act (FERPA).

The Office of the Registrar is responsible for student scheduling and registration, processing grades, graduation clearance, verifying enrollment and degree, maintaining the student’s official academic record, processing transcript requests, transfer credit evaluations, and administering academic policies.

Maintenance of Student Records

It is the responsibility of the Office of the Registrar to house and maintain the records of students. Student records are confidential and the office exercises the highest levels of integrity in the dissemination of such records. The Office of the Registrar complies with all Federal, State and College rules and policies with regard to privacy.

Registration

• All registration deadlines are listed in the Academic Calendar.

• Students residing on campus must check into the Residence Hall.

• Returning students who completed early registration and are receiving financial aid must secure an award letter from financial aid prior to reporting to the Cashier’s office.

• Report to the Cashier’s Office to receive your Official registration form (Blue

• · Sheet)

• Returning students who did not complete early registration must report to their respective Academic Division and complete their registration form in consultation with his/her advisor.

• Freshman and/or First Time students must report to Shaw Hall.

• Students who must make changes to their schedules after completing their registration must complete a drop/add form.

Add Courses

Classes may be dropped without academic penalty according to the deadline published in the Academic Calendar. Students who wish to drop a course(s) should report to their advisors to begin the process. Drop Forms signed by the Advisor and Financial Aid Director are to be submitted to the Office of the Registrar for processing.

Drop Courses

Classes may be dropped without academic penalty according to the deadline published in the Academic Calendar. Students who wish to drop a course(s) should report to their advisors to begin the process. Drop Forms signed by the Advisor and Financial Aid Director are to be submitted to the Office of the Registrar for processing.

Enrollment and Degree Verification

Verification of student records includes verification of attendance dates; graduation dates; major in which degree was earned; the number of credit hours completed at Rust College; the semester of enrollment; anticipated graduation date; and date of withdrawal from the College.

Withdrawal from the College

A student may withdraw from a specific term based on the last day to withdraw from the semester/term published in the academic calendar. A student may withdraw from the College at any time. Withdrawal from the semester/term or from the College may have financial aid and fiscal ramifications for the student.

Students who wish to withdraw completely from the College for the semester, in which they are registered, should report to the Retention Coordinator to begin the process. Withdrawal forms signed by the Retention Coordinator, Academic Advisor, Bookstore, Library, Residence Hall Director, Registrar, Financial Aid Director and Vice-President for Academic Affairs are to be submitted to the Office of the Registrar for processing.

Change/Declaration of Major

When a student wants to change or declare a major, the student completes a “Change of Major: form, obtains signatures from appropriate chairpersons, and submits to the completed form to the Office of Student Affairs.

Semester Course Schedule

Student can easily search all of our course offerings by Course Schedule and by visiting their advisor or The Office of the Registrar.

Change/Correction of Personal Information

To request a change/correction of personal information such as name, address, date of birth, or social security number, must complete the Change of Address form and submit the completed form with supporting documentation to the Office of the Registrar.

Transfer Evaluation and Articulation

Transfer students are encouraged to seek admission to Rust College either at the beginning of the summer session, the first semester, or the beginning of the second semester. Transfer students are required to submit the same documents and fees and to follow the same application procedures as outlined for freshman students.

Transfer students are not required to submit ACT or SAT scores if they have completed at least 15 semester hours of college level courses.

Students transferring from a regionally accredited junior or community college with an associate of arts or an associate of science degree requirements with grades of “C” or better may be accepted as juniors. Students admitted under this provision must meet the College General Education requirements and entry requirements of the proposed degree program.

Transfer students may not receive credit toward a degree at Rust College for work completed at another institution prior to ten years before entering Rust College

Veterans Services Benefits Certification

Rust College is approved by the State Veteran Affairs Board –State Approving Agency Division. All veterans seeking admission to Rust College must satisfy the general admission requirements and present their certificate of eligibility for training to the Coordinator of Veterans Affairs. See the Certifying Official located in the Office of the Registrar for more information.

International Students Information

The United States Department of Homeland Security requires Designated School Officials (DSO) at institutions of higher education to obtain copies of visa and I-20 forms for all enrolled international students, and to maintain accurate records in the Student and Exchange Visitor Information System (SEVIS) to ensure that they are maintaining F-1 status throughout their stay. The DSO is located in the Office of the Registrar on the 2nd floor of the McCoy Building. Incoming international students must report in person to the DSO no later than the program start date listed on their Form I-20. Returning international students must check in with the DSO every term and should provide any documents and/or information pertaining to Form I-20, Form I-94, work permits, employment status, extensions of status, and other government issued documents (e.g. passport, F-1 visa). The DSO can be contacted at 662-252-8000, Ext. 4056.

Graduation Requirements for Bachelor Degree

Students seeking baccalaureate degrees from Rust College must fulfill certain requirements. A candidate for graduation must:

1. Present, at least, a minimum of 124 semester hours including the general education program, a major area of study, and a concentration or electives as prescribed by the academic division.

2. Maintain a cumulative grade point average of ‘‘C’’ or 2.00 points (A = 4 quality points) in all work completed at Rust College and a minimum grade of ‘‘C’’ in all courses taken in the major area of study. This includes required electives in the degree track.

3. Be a full-time student for at least two semesters and must have completed twenty-five percent (25%) of the required hours at Rust College, completing at least one-third of the courses in the major area at Rust College.

4. Demonstrate to the satisfaction of the college sound ethical character and high standards of conduct consistent with the philosophy of the college.

5. Assume full responsibility for completing all requirements and obligations (including the financial obligations) to the college.

6. File with the Registrar an Application for Graduation before the deadline prescribed by the college in the academic calendar of the current catalog.

Graduation Requirements for Associate Degree

Students seeking associate degrees from Rust College must fulfill certain requirements for graduation. A candidate for graduation with an associate degree must:

1. Complete a minimum of 73 semester hours including required general education courses, required courses in the major area of study, and electives as prescribed by the academic division.

2. Maintain a cumulative average of ‘‘C’’ or 2.00 points in all work completed at Rust College.

3. Be a full-time student for at least one semester and must have completed the last twenty-five percent (25%) of the required hours at Rust College.

4. Demonstrate to the satisfaction of the college sound ethical character and high standards of conduct consistent with the philosophy of the college.

5. Assume full responsibility for completing all requirements and obligations including the financial obligations to the college.

6. File with the Registrar an application for graduation before the deadline prescribed by the college in the academic calendar of the current catalog.

Eligibility for Commencement Participation

Graduation Application

Students must file applications for graduation in consultation with their Advisor and Division Chair according to the dates published in the Academic Calendar.

Exit Interviews

Perspective graduates must attend the follow exit interviews: Loan Exit Counseling, President’s Exit Interview Library Exit Review, and Alumni Exit Interview;

Required Attendance

Perspective graduates must attend the following: Graduation Rehearsal, Senior Consecration, President’s Reception for Seniors, Parents, and Board of Trustees and Senior Alumni Breakfast

Required Fees

Graduation fee, student’s account balance must be obtained before picking up caps and gowns.

Request for Transcripts

Academic Transcripts from Rust College can be either mailed or faxed. No Academic Transcripts can be issued over the counter to a student.

The Registrar’s Office is the custodian of official Rust College transcripts and transcript information, such as:

▪ Courses taken

▪ Credit hours attempted and earned

▪ Grades

▪ Official GPA (grade point average)

Official Transcript Cost: $5 or $5.42 through PayPal We produce copies of your official transcript upon request. This is the document that is sent to current or prospective employers or to other colleges, universities, or professional schools you are applying or transferring to.

Unofficial Transcript Cost: $1.50 or $1.84 through PayPal This is a copy of your transcript without our official seal.

Faxed Transcript Cost:

$3 or $3.37 through PayPal This is a copy of your transcript without our official seal: Print Transcript Request Form

Payment There are two ways you can pay for your transcript: 1) Online – You may pay it online through PayPal by clicking here.

There will be a small service fee added for this transaction. The confirmation number is the Transaction ID.

1-A) Fill out the transcript request form and send it to us. We accept forms by Fax: 662-252-2258 or by email: mcurry@rustcollege.edu and lpowell@rustcollege.edu please send it to both addresses. If you are unable to scan it, you may take a picture of the form and email it to us. We must receive the signed form in order to process your request.

2) By phone – If you prefer to pay over the phone, you may call our cashier’s office ext. 4024 or 4026. The cashier will provide you with a confirmation number to be placed on the request form. The transcript can be paid with a debit or credit card.

2-A) Fill out the transcript request form and send it to us. We accept forms by Fax: 662-252-2258 or by email: mcurry@rustcollege.edu and lpowell@rustcollege.edu – please send it to both addresses. If you are unable to scan it, you may take a picture of the form and email it to us. We must receive the signed form in order to process your request.

*Disclaimer: In order to receive your transcript you must not have an outstanding balance with Rust College. If you are unsure, please contact the Cashier’s Office ext. 4024 or 4026 and clear your balance before proceeding to PayPal. If you have a balance and pay for your transcript, your request will be placed on hold until the balance is cleared.

If you are making a transcript request on behalf of a student, the transcript request form must have the student’s signature.

All transcript requests will be honored as expeditiously as possible, but during such periods as examinations, grade reporting, and registration there may be some delay.